Guided by VeriViva
A voice guide asks only the approved questions, and the camera records video and audio.
Best for scale and shift patterns
How it works
From approved procedure to evidenced understanding
Short, grounded vivas that fit around shifts, with a person reviewing the cases that matter and a clear record for every decision.
The journey
Five steps, one traceable record.
Pick a step to see the demo product screen behind it. Each stage is covered in more detail below.
Start from your approved sources.
Upload the approved documents you already use: emergency plans, risk assessments, permit-to-work procedures. Replacing a file keeps its history, and each question set records the exact file it was made from.“Every question set traces back to a document you approved.”
Questions drafted from your sources.
VeriViva drafts questions from a source, each with the passage it is based on, its purpose, the expected evidence and guidance for the reviewer. A coordinator edits and approves them before anyone is asked.“Grounded in your procedures, not generic training.”
A short viva, on shift.
Colleagues and contractors answer in a few minutes, guided by VeriViva or with an assessor. Before finishing, they check their answers, mark anything that isn't what they said, and can add a note.“Assessed on content only. Never on accent, appearance or confidence.”
A suggested measure, then a reviewer.
VeriViva drafts a measure for each response, with its confidence and rationale: Met, Mostly met, Partly met, Not evidenced or Needs review. The reviewer accepts or changes it, with the transcript alongside.“The system organises the evidence; the decision is yours.”
A named person decides.
A named person is always responsible for the overall Viva decision: evidenced, or follow-up needed. The evidence pack and audit trail hold the record.“A defensible record, end to end.”
app.veriviva.ai / sourcesDemo data
Sources
Documents your organisation uses to shape question sets and checks.
Upload new source
Fire door inspection procedure
ReadyUsed for fire doors and compartmentation checks.
Document
fire-door-procedure.pdf · Ready for question generationUploaded by Coordinator 1
Permit to work and hot works standard
ReadyUsed for contractor control inspections.
Document
permit-to-work-standard.pdf · Ready for question generationUploaded by Coordinator 1
Water hygiene monitoring plan
ProcessingUsed for water-temperature logging.
Document
water-hygiene-plan.docxUploaded by Coordinator 2
Lift entrapment procedure
ArchivedUsed for out-of-hours emergency response.
Document
lift-entrapment-v1.pdfUploaded by Coordinator 2
01 · Ground
Grounded in your sources
Verification starts from your own approved material: emergency plans, fire risk assessments, safety cases, permit-to-work procedures, allergen procedures or sales and recall procedures. Upload the approved documents you already use.
Replacing a file keeps its history, and each question set records the exact file it was made from. Your questions trace back to your procedures, not to generic training.
app.veriviva.ai / sources / fire-door-inspection-procedureDemo data
SourcesFire door inspection procedure
Replace fileArchive
Current document
fire-door-procedure-v3.pdf
- File name
- fire-door-procedure-v3.pdf
- Size
- 1.8 MB
- Uploaded by
- Coordinator 1
- Uploaded
- 2 Sep 2026
File history
Earlier documents are kept. Question sets record the exact file they were made from.
- fire-door-procedure-v3.pdf2 Sep 2026Current
- fire-door-procedure-v2.pdf14 Mar 2026
- fire-door-procedure-v1.pdf3 Nov 2025
Demo data · names and figures are examples, not customer data
02 · Generate
Questions with a clear standard
VeriViva drafts questions from a source, each with the passage it is based on, its purpose, the expected evidence and guidance for the reviewer. A coordinator edits and approves them before anyone is asked.
Every question carries A good answer, the essential points, and They would not, the unsafe actions. A good answer typically covers what to do, why, who to tell and what to record.
app.veriviva.ai / review-queue / NS-090Demo data
A good answer
- Remove the wedge and let the door closeEssential
- Say why: a closed door holds back smoke and fire during an evacuation
- Report it to the property manager the same dayEssential
- Log it in the fire door record
They would not
- Leave a wedged door in place because it is convenient
- Prop it open another way
- Wait for the next routine check to mention it
AI suggestion
Mostly metMedium confidence
Assessed against: Keep fire doors closed; report defects to the property manager the same day
Removes the wedge and explains the smoke barrier, but the report is described as later in the week.
Demo data · names and figures are examples, not customer data
03 · Verify
You choose who asks the questions.
VeriViva is the evidence layer. Either VeriViva guides the viva or your assessor runs it, and you get the same evidence, provenance and audit trail whichever you use.
Assessor-led
Your assessor records typed responses with the person. It is also the route when someone can't be on camera.
Best for high-stakes and regulated contexts
Told before, not after
People are told what the viva records and why, and consent before it starts. Before finishing, the participant checks their answers, marks anything that isn't what they said, and can add a note. Reviewers see both.
Accessible by design
If someone can't be on camera, an assessor-led session records typed responses with them. Reasonable adjustments are part of the process, so nobody is penalised for how they take part.
04 · Review
A suggested measure, then a reviewer
VeriViva drafts a suggested measure for each response, with its confidence and rationale: Met, Mostly met, Partly met, Not evidenced or Needs review. The reviewer accepts or changes it, and says why when they differ.
You can review every response, or only the exceptions. With Review exceptions, clean high-confidence drafts are accepted automatically and marked, while Not evidenced, Needs review, low-confidence, participant-note and sampled responses always reach a person. In education, the AI suggestion is switched off.
Assessment is on content only. There is no facial, emotion, accent or honesty analysis, and confidence or fluency is never treated as evidence.
app.veriviva.ai / review-queue / NS-090 / decisionDemo data
Your decision
- MetShows what we look for1
- Mostly metEvery essential point, with most others2
- Partly met (selected)Some, not all3
- Not evidencedNot in the answer4
- Needs reviewCome back to it5
Why does it differ from the suggestion?
- Too generous (selected)
- Too strict
- Missed a contrary action
- Quotation not relevant
- Misread the criterion
- Transcription error
- Other
Confirmed by Reviewer 1 · 13 Oct 2026
Viva decision
Your overall outcome, once every response has your decision.
- Evidenced
- Follow-up needed
Record decision
Demo data · names and figures are examples, not customer data
05 · Decide
A named person decides.
A named person is always responsible for the overall Viva decision: evidenced, or follow-up needed. Every viva produces an evidence pack (transcript, sign-off and recording), versioned and fingerprinted, with every decision and change in the audit trail.
Early access
See what your people can evidence today.
Register interest for early access. We're starting with property, facilities and building-safety teams.